Swarthmoor Hall is wholly owned by Britain Yearly Meeting of the Religious Society of Friends (Quakers). Britain Yearly Meeting is the charitable organisation which supports and works on behalf of all Quakers in Britain. Our full address is Swarthmoor Hall, Swarthmoor Hall Lane, Ulverston, Cumbria, LA12 0JQ.
We act as data controller when we collect personal data from our customers, prospective customers, staff and other stakeholders.
We collect this data in the legitimate interests of supporting our work, and for some types of data collection for the performance of a contract. We will also ask for consent for data processing where appropriate. When we ask for personal data we will inform you of how we intend to manage it and what measures we will take to ensure its security.
How we collect data
Swarthmoor Hall collects personal data through:
- Booking forms
- Payment forms
- Contact forms
- Job application forms
- Customers database
We will ensure that all personal information supplied is held in accordance with EU General Data Protection Regulation and UK Data Protection legislation.
Why we collect data
We collect this data in order to offer services and events to our customers and the general public. We also use the data collected to carry out administrative work.
Processing and consent
When we ask for personal data we will outline how we will use and manage it and, where appropriate, ask for your consent to do so.
We will not use this personal data for other purposes without asking your permission. We will not keep this information for longer than necessary. We will not use third parties to process your data without taking reasonable steps to ensure they comply with UK Data Protection legislation and EU General Data Protection Regulation.
We will never sell your data to third parties.
Data location and security
Personal data is collected and stored securely subject to appropriate security measures and is protected against misuse.
Your personal data is held in electronic form. Electronic data is held on secure servers operated by BYM, and in some circumstances, on servers owned by third party contractors.
We ensure that any third party contractors we use comply with the UK Data Protection legislation and EU General Data Protection Regulations. We do not transfer your data outside the EEA. Data in paper form is held securely and destroyed securely.
Your rights over your data
If you have any queries, please in the first instance, contact BYM data safety group: firstname.lastname@example.org or Enquiries on 020 7663 1000.
Should you wish to make a subject access request to view your personal data held by us, please contact BYM data safety group: email@example.com or Enquiries on 020 7663 1000.
Should you wish to withdraw permission for use of your data or to update the data we hold for you, please contact BYM data safety group: firstname.lastname@example.org or Enquiries on 020 7663 1000.
Cookies are text files stored on your computer, and accessible only to the websites which create them.
- for statistical analysis
- to understand user behaviour
- to administer the site
- to tailor the information presented to a user based on their preferences,
- and to improve the user experience.
Further information about cookies can be found on the Interactive Advertising Bureau’s website www.allaboutcookies.org.
If you share our content through social media, for example by liking us on Facebook, following or tweeting about us on Twitter, or giving us a ‘+1’ via Google Plus, those social networks will record that you have done so. They may set a cookie for this purpose.
In some cases, where a page on our website includes content from a social network, such as a Twitter feed, or Facebook comments box, those services may set a cookie even where you do not click a button. As is the case for all cookies, we cannot access those set by social networks. Social networks cannot access cookies we set ourselves.
Our systems automatically gather some anonymous information about visitors, including IP addresses, browser type, language, and the times and dates of webpage visits. The data collected does not include personally identifiable information. It is used, as described above, for statistical analysis, to understand user behaviour, and to administer the site.
Any changes we may make to our privacy notice in the future will be posted on this page and, where appropriate, notified to you by email.
The Swarthmoor Hall website contains links to websites operated by third parties under different privacy policies. Should you choose one of those links, you will be leaving the Swarthmoor Hall site and this privacy notice will no longer apply.
Changes to this notice
We will review and update this notice in line with best practice and changes in legislation. We will always have an up-to-date version of the notice on this page or clearly signpost its location on the site under ‘Privacy’.